Below are three certificates of mailing. Use one or all three. These were created by Dr. Robert B. Clarkson and are not official government documents.
Use these instead of the expensive registered mail of the government post office.
This method is not only cheaper and more convenient, but is legal and valid as well.
These certificates have a witness to the contents. The post office only furnishes proof that an envelope was mailed on that day.
Staple your certificate of mailing to the back of each letter that you use it for. You can note on the envelope that a private certificate of mailing was made.
Below you will find three certificates of mailing:
A. Certificate of Mailing-Sender
This is for you to certify that you mailed the letter and verified the contents of the envelope. You can have a witness to your signature.
B. Certificate of Mailing –Witness
The witness certifies that you mailed the envelope and verifies the contents of the envelope.
C. Certificate of Mailing –Friend
Your friend actually mails the letter on your behalf and certifies such. He also verifies that you or he put the letter in the envelope he mailed.
State of South Carolina ) County of Anderson ) Certificate of Mailing-Sender
I, the undersigned sender, hereby certify that on the date listed below as date of mailing, I in fact mailed and posted in the facilities of the US Postal Service the attached letter.
I certify to the fact that the attached letter was actually contained in the envelope/package.
I certify that I prepared the envelope with the proper amount of postage, with my correct return address, and the envelope was addressed as stated below.
Sender:_______________________ Date of Mailing:__________ Name of Addressee/Agency:______________________________________________________ Address sent to:_____________________________________________________ Witness (optional): ____________________ Witness Name (printed)_____________________________________
State of South Carolina ) County of Anderson ) Certificate of Mailing -Witness
I, the undersigned witness, hereby certify that on the date listed below as date of certificate, I in fact witnessed the undersigned sender mail and post in the facilities of the US Postal Service the attached letter.
Prior to witnessing the sender mailing the said envelope, I personally witnessed the below sender place the attached letter in the envelope. I certify to the fact that the attached letter was actually contained in the envelope/package.
I certify that the sender prepared the envelope with the proper amount of postage, with his correct return address, and the envelope was addressed as stated below.
Witness Signature: ____________________ Date of Certificate:______________ Witness Name (printed)_____________________________________ Name of Addressee/Agency:______________________________________________________ Address sent to:_____________________________________________________ Sender:_______________________ Date of Mailing:___________
State of South Carolina ) County of Anderson ) Certificate of Mailing -Friend
I, the undersigned friend, hereby certify that on the date listed below as date of certificate, I mailed personally the attached letter on behalf of the undersigned sender. I personally mailed and posted the attached letter in the facilities of the US Postal Service.
Prior to mailing the envelope with said letter, I personally witnessed the below sender place the attached letter in the envelope or I placed it in the envelope. I certify to the fact that the attached letter was actually contained in the envelope/package.
I certify that the sender or I prepared the envelope with the proper amount of postage, with his correct return address, and the envelope was addressed as stated below.
Friend Signature: ____________________ Date of Certificate:______________ Friend Name (printed)_____________________________________ Name of Addressee/Agency:______________________________________________________ Address sent to:_____________________________________________________ Sender: _______________________ Date of Mailing:___________